Right to information and obligations of public authorities

RIGHT TO INFORMATION
Obligations of Public Authorities

Remarks

(a)

Every public authority shall-
Maintain all its records duly catalogued and indexed in a manner and the form which facilitates the right to information under this Act and ensure that all records that are appropriate to be computerized are, within a reasonable time and subject to availability of resources, computerized and connected through a network all over the country on different systems so that access to such records is facilitated

Relevant records are being/will be duly catalogued and indexed in order to facilitate Right to Information under the Act. Computerization of the records will be done in a phased manner using the available resources.

(b)

Publish before the commencement of this Act,-
(i) The particulars of its organization, functions and duties;

In accordance with Bye-Laws , Rules and Regulations .

(ii) The powers and duties of its officers and employees;

As per Bye-Laws

(iii) The procedure followed in the decision making process, including channels of supervision and accountability;

Decision making process is done based on the Bye-Laws , Rules and Regulations and Delegation of Powers.

(iv) The norms set by it for the discharge of its functions;

As per Bye-Laws

(v) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

As per Bye-Laws , Rules and Regulations , Service Conditions of the staff , Leave rules , Purchase Procedure , Delegation of Powers, office orders etc. Records are held by concerned Departments/ Sections / Divisions.

(vi) A statement of the categories of documents that are held by it or under its control.

Documents are categorized as
(a) Confidential and non-confidential
(b) Function wise or Division wise.
Documents/files, etc. have been maintained and retained by concerned Departments / Divisions.

(vii) The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof.

The rules, regulations and Policies of the Institution have been duly approved by the Department of Information Technology, Govt of India and the Governing Council of the Institution. The public has no role in the formulation and framing of the policies, etc. The Centre is duty bound to submit Annual Reports including audited accounts of the institution to the Parliament through the parent Ministry. The Centre is also covered by the inspection visits of various Committees of the Parliament.

(viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.

Constitution of various Committees and Boards has been done as per Bye-Laws of the institution. Meetings of these bodies/committees have been held periodically as per Rules. Record of the meetings/Minutes of the meetings of such bodies and committees are not open/accessible to public. However, the activities of the institution including the Technical/Annual Reports are made available on the web site.

(ix) A directory of its officers and employees;

Directory of staff members along with details is attached as an Annexure.

(x) The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

Please refer to Annexure.

(xi) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

Budget is approved by the Council. The budget amount consists of a portion of the amount received by way of grant-in-aid, grants received for specific projects and internal revenue earnings of the Centre.

(xii) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

Not Applicable

(xiii) Particulars of concessions, permits or authorizations granted by it;

Not Applicable

(xiv) Details in respect of the information, available to or held by it, reduced in an electronic form;

C-DAC Mumbai maintains a website and the website is periodically updated. For contents of Web site, please refer to website: www.cdacmumbai.in

(xv) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

Library is restricted for use by the staff and students of the institution. However, limited membership is open to computer professionals/institutions at a charge.

(xvi) The names, designations and other particulars of the Public Information Officers.

Attached

(xvii) Such other information as may be prescribed; and thereafter update these publications within such intervals in each year as may be prescribed.

Will be followed as applicable.

(c)

Publish all relevant facts while formulating important policies or announcing the decisions which affect public;

Will be followed as applicable.

(d)

Provide reasons for its administrative or quasi judicial decisions to affected persons;

Will be followed as applicable.

(e)

Before initiating any project, or formulating any policy, scheme, programme or law, publish or communicate to the public in general or to the persons likely to be affected thereby in particular, the facts available to it or to which it has reasonable access which in its opinion should be known to them in the best interest of natural justice and promotion of democratic principles.

Will be followed as applicable.